April 28th 2021 - Board of Directors Meeting

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March 30th 2021 - Board of Directors Meeting

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February 25th 2021 - Board of Directors Meeting

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January 21st 2021 - Board of Directors Meeting

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October 15th 2020 - Board of Directors Meeting

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Sepember 17th 2020 - Board of Directors Meeting

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September 7th 2020 - Special Budget Revision Board Meeting

ARCHES Academy

Board of Directors Meeting Minutes

September 7th,2020

A meeting of the Board of Directors of ARCHES Academy was held on September 7th, 2020

Location by Zoom at the following address:

https://www.google.com/url?q=https://us04web.zoom.us/j/71298220601?pwd%3DZ01kcE41WU1XdmFJN2lOd093QU9VQT09&sa=D&source=calendar&ust=1599976667599000&usg=AOvVaw3osRakvQpJMKPCyOvnD8fb

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, Willetta Wooten, Lorna Hale and Christopher Keilbart.

Also present: Gaia Franceschini - Board Clerk

Proceedings:

Meeting called to order at 7:06 p.m. by the president, Michelle Edwards.
New Business:

Budget revision approval. The existing budget has been revised to reflect current enrollment, salaries, employee related expenses, and special education costs. Jason Mow moved to approve the revised budget seconded by Lorna Hale with a unanimous vote from the remaining board members.
Meeting adjourned at 7:34
The next board meeting will be held on September 17th, 2020 at 7 p.m.

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August 13th 2020 - Board of Directors Meeting

ARCHES Academy

Board of Directors Meeting Minutes

August 13,2020

A meeting of the Board of Directors of ARCHES Academy was held on August 13,2020

https://us04web.zoom.us/j/78118100437?pwd=MHdtNEk3TDc3VlpUa0VsVXVNU3V0UT09

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, Christopher Keilbart, Willetta Wooten, and Lorna Hale

Also present: Gaia Franceschini - Board Clerk

Proceedings:

● Meeting called to order at 7:40 p.m. by the president, Michelle Edwards.

Minutes:

● Approval of minutes. Willie Wooten moved to approve the minutes, seconded by Nathan King, the decision carried unanimously through the rest of the board members.

Reports:

Principal report:

● Current enrollment 51 students. Online Learning has started for all students. Facility repairs where discussed. Landlord not able to split cost due to the restoration cost to the adjacent building.

● Various grants were discussed.

● Marketing plans have been in effect. Currently, ARCHES Academy has a radio ad with a local radio station.

● Overall, things have been extremely busy. Teachers are excited and working hard to provide a safe and successful school year.

Executive committee report.

● Explain the metrics and discussed how school is handling sanitation.

● School will be getting professionally cleaned and certified COVID-free.

Financial report:

● There was a discussion about balance sheet - all questions were answered.

New Business:

Governor Ducey’s Executive Order and the following ADHS metrics & guidelines for re-opening were explained by Michelle Edwards. They were discussed thoroughly, including the current numbers and how the data is trending, and all questions were answered. Based on that information and the board materials presented to all directors the following actions were taken:

● One site learning plan: Jason Mow moved to open school starting Aug 17th using the regular school schedule and model and providing teacher instruction in all classrooms. Lorna Hale seconded, with a unanimous vote from the rest of the board members.

● Mitigation plan: Nathan King moved to approve the mitigation plan. Jessica Droppo seconded, with unanimous vote from the rest of the board members.

● Attendance plan/notification was discussed. Willie Wooten moved to approve the Attendance plan with a second from Chris Keilbart and a unanimous vote from rest of the board members.

● Face covering policy: Chris Keilbart moved to approve with a second from Jason Mow, and unanimous vote from the rest of the board members.

● Next board meeting September 17, 2020 7:00pm

Meeting adjourned at 8:31pm

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July 23rd 2020 - Board of Directors Meeting

ARCHES Academy

Board of Directors Meeting Minutes

July 23, 2020

A meeting of the Board of Directors of ARCHES Academy was held on July, 23,2020

https://us04web.zoom.us/j/71277952898?pwd=L3ZSQkVpVUU3R3lOYjdDNSs3LzNJQT09

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, and Willetta Wooten and Lorna Hale.

Also present: Gaia Franceschini - Board Clerk

Visitor: Christopher Keilbart

Proceedings:

Meeting called to order at 7:08 p.m. by the president, Michelle Edwards.

Minutes:

Approval of minutes. Lorna Hale moved to approve the minutes, seconded by Jessica Droppo, the decision carried unanimously through the rest of the board members.

Reports:

Executive committee Report
Principal’s Report
Financial Report

New Business:

Proposal discussed for board members financial contribution policy. Lorna Hale moved to reject the policy seconded by Willetta Wooten, with a unanimous vote from the rest of the board members.
New Board policy for Respectful Treatment of Others - Nathan King moved to approve, seconded Jason Mow, with a unanimous vote with rest of board members.
Voting of new board members, two candidates: Pam Krause and Christopher Keilbart. The voting was done via secret ballot. Christopher Keilbart won the majority of the votes and is the new board member.
Proposed New Standing Committees: Financial, Public affairs, and Nominating committees. Nathan King moved to approve adding the committees, seconded Lorna Hale, with the approval of all the remaining board members.
It was proposed that the President of the Board of Directors become an ex officio member of each Committee. Nathan king moved to approve the matter, Jessica Droppo seconded it, with the approval of the remaining board members.
Former board member William Dell had proposed the following changes: Structural, governance, and chain of authority. The board members decided not to take a vote on any of the changes at this time.
Next board meeting August 20, 2020

Meeting adjourned at 7:49pm

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July 13th 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on July 13th, 2020 at 7:00 through an online Zoom meeting.

https://us04web.zoom.us/j/78672383756?pwd=YnJGcDBrV0NBNC96bzFwTWVER21TQT09

Meeting ID: 786 7238 3756

Password: 6bzYsV

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, and Willetta Wooten.

Also present: Gaia Franceschini - Board Clerk

Absent: Lorna Hale, and William Dell.

Proceedings:

Meeting called to order at 7:16 p.m. by the president, Michelle Edwards.
New Business:

Budget adoption. Nathan King made the motion to adopt the budget, seconded by Jessica Droppo. Discussion consisted of a question as to whether the budget was exactly the same as when the last vote was taken. The answer was that it was the same. The vote was unanimous in favor of adoption.
Next Board Meeting:

The next board meeting will be held on July 23rd, 2020 via Zoom at 7 p.m.
Meeting Adjourned at 7:40 p.m.

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June 18th 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on June 18th, 2020 at 7 p.m. through an online Zoom meeting.

https://www.google.com/url?q=https://us04web.zoom.us/j/78643899109?pwd%3DWWJyWXI3VHpBZ1FvNXZwZE45MTAwZz09&sa=D&ust=1592972221957000&usg=AOvVaw3oEkMLHACldzfWIs-qZ09l

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, Lorna Hale, William Dell, and Willetta Wooten.

Also present: Gaia Franceschini - Board Clerk

Proceedings:

Meeting called to order at 7:20 p.m. by the president, Michelle Edwards.
Reports:

Flag Day celebration was held on June 13th, 2020, a yard sale was also conducted at the same event.
ARCHES Academy is to receive a Block Fund that will allow the purchase of technology for the classroom.
ARCHES Academy’s 501C3 has been approved.
ARCHES Academy flyers have been delivered door to door to over nine hundred homes in the month of June.
ARCHES Academy’s website is currently being updated with new content and a new look.
Michelle Edwards principal of ARCHES Academy will be part of a radio interview in which she will speak on the nine best practices to look for at a child’s school. Three different ads for ARCHES Academy will also run in rotation over five radio stations following the interview for a period of time.
New Business:

Re-election of officers, four nominations available: president, vice president, treasurer, and secretary.
Quinn Thacker moved to have Jason Mow re-elected to his current position on the board. Nathan King seconded the motion. The motion carried unanimously through the rest of the board members.
Lorna Hale moved to elect Nathan King as vice president, seconded by Jessica Droppo, with a unanimous vote from the remaining board members.
Lorna Hale moved to have Michelle Edwards to be re-elected as president of the board. Jason Mow seconded the motion with a unanimous vote from the remaining members.
Quinn Thacker moved to elect Lorna Hale as treasurer, Jason Mow seconded the motion with a unanimous vote from the remaining board members.
Nathan King moved to have Willie Wooten elected to be board secretary, the motion was seconded by William Dell with a unanimous vote from the remaining board members.
Approval of the proposed budget for the fiscal year 2021. Nathan King moved to approve the budget, seconded by Jason Mow, the vote carried unanimously among the remaining of the board members.
Next board meeting July 23rd, 2020
Meeting adjourned at 8:23 p.m.

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June 4th 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on June 4th, 2020 at 7 p.m. through an online Zoom meeting.

https://us04web.zoom.us/j/72780225472?pwd=WXBtV1J4NU1CUEZQRGVtV3NhZkRUZz09

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, and Lorna Hale.

Also present: Gaia Franceschini - Board Clerk

Proceedings:

Meeting called to order at 7:13 p.m. by the president, Michelle Edwards.
New Business:

Election of board members. The following individuals applied for the position of a board member: Catherine Berlin, William Dell, Christopher Keilbart, and Willie Wooten. After careful review of each candidate’s resume and cover letter, the board voted to elect two of the candidates.
Lorna Hale moved to elect Willie Wooten, Jason Mow seconded the motion, the remaining board members voted unanimously in favor.
Jessica Droppo moved to elect Christopher Keilbart, seconded by Lorna Hales, the motion failed as the remaining board members voted against.
Quinn Thacker moved to elect William Dell, seconded by Jason Mow, the decision carried unanimously through the rest of the board members.
New board members: William Dell and Willie Wooten.
Next board meeting June 18th, 2020
Meeting adjourned at 7:37 p.m.

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May 28th 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on May 28th, 2020 at 7 p.m. through an online Zoom meeting.

https://www.google.com/url?q=https://us04web.zoom.us/j/79777350909?pwd%3DeFVnYmFvNkppMXcwVkZQb0E4eFMwQT09&sa=D&ust=1591158805954000&usg=AOvVaw3jY_GDALuZMHbnfyJejOfo

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Nathan King, and Lorna Hale.

Also present: Gaia Franceschini - Board Clerk

Visitors: Christopher Keilbart and Willetta Wooten

Proceedings:

Meeting called to order at 7:10 p.m. by president, Michelle Edwards.
Reports:

ARCHES Academy has submitted the requested financial reports to the Charter Board Association for review. Additional reports will be sent to the Charter Board Association for the month of May.
ARCHES Academy has scheduled several events over the course of summer to promote exposure in the community and enrollment.
A-frames are currently being built with the school information to be set out facing the main road during office hours.
The procurement law and USFRCS exemption requests are still pending approval.
Appropriate Fire monitoring for building C is still being determined.
Old Business:

ARCHES Academy applied for the Paycheck Protection Program in April and funds have been received. Lorna Hale moved to ratify approval of the funds seconded by Nathan King, with a unanimous vote from the rest of the board members.
Recent board member candidates, Pam Krause and Jennifer Thompson are no longer able to serve on the board of directors. Christopher Keilbart and Willetta Wooten are the newest applicants. Quinn Thacker moved to have a special meeting to discuss and select from the current candidates. Jason Mow seconded the motion, the decision carried unanimously through the remaining board members. The board members will review the two new applicants’ resumes and will reach a decision at a meeting to be held on June 4th, 2020.
Board Secretary position open, applications for the position are currently accepted.
The Next Regular Board meeting will be held on June 18th, 2020 at 7 p.m. via Zoom.

Meeting adjourned at 8:15 p.m.

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April 23rd 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on April 23rd, 2020 at 7:00 through an online Zoom meeting.

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, and Nathan King.

Also present: Gaia Franceschini - Board Clerk

Absent: Lorna Hale

Visitors: Catherine Berlin.

Proceedings:

Meeting called to order at 7:15 p.m. by president, Michelle Edwards.
Reports:

Distance learning. On March 23rd, 2020, ARCHES Academy started providing online instruction and course material packets for all students. The change became necessary due to the school closure caused by the Covid-19 pandemic.
The ARCHES 501c3 application has been received by the IRS. We are still awaiting news on a determination or whether additional documentation will be needed.
Enrollment for the coming was discussed and ideas presented for marketing initiatives to be undertaken including social marketing campaigns and several events.
Progress of the preschool preparing to open was reported on.
New Business:

Financial policy revisions. In order to apply for an exemption for procurement rules and the USFRCS guidelines, the ARCHES financial policies require revision to ensure all language in charter board recommendations are accounted for. Wording from both the recommended financial policy and the procurement policy were added to the existing ARCHES Academy Board Financial Policies. Nathan King moved to approve the revisions, Jason Mow seconded the motion. The motion carried unanimously throughout all board members.
It has been recommended by our back-office consultant that we apply for charter amendments to exempt ARCHES from procurement laws and USFRCS guidelines. The motion was made by Jessica Droppo and seconded by Jason Mow. The vote was unanimous in favor of the motion.
Payroll Protection Program application proposal. ARCHES Academy could use the funds to carry through the current uncertain times and following the Covid-19 pandemic. Jason Mow moved to apply for the program, seconded by Jessica Droppo. The decision carried unanimously by the remaining board members.
Old Business:

New Board Directors - due to applicants not being able to attend the meeting, it was felt that the vote should be postponed. Quinn moved to table the issue until the next meeting. Jessica Droppo seconded the motion. Vote was unanimous in favor.
ARCHES Academy calendar 2020-2021. ARCHES Academy has two calendars for the year 2020-2021 for approval. The calendars have been created with the purpose to best accommodate the current circumstances caused by the Covid-19 pandemic. One of the calendars features the regular school schedule, with the first date of school starting on August 3rd, 2020, and ending on May 28th, 2021. The second calendar features a delayed schedule with school starting on September 1st, 2020, and ending June 10th. Jessica Droppo moved to approve the two calendars, the first to be used if at all possible and the second as a backup depending solely on need due to continued shutdown of schools, seconded by Jason Mow. The decision carried unanimously.
The next board meeting will be held on May 21st, 2020 at 7 p.m.
Meeting Adjourned at 8:02 p.m.

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February 27th 2020 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on February 27th, 2020 at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by phone) Quinn Thacker (by phone), Lorna Hale, and Nathan King.

Absent: Jason Mow

Visitors: Catherine Berlin and Pam Krause.

Proceedings:

Meeting called to order at 7:35 p.m. by the president of ARCHES Academy Board of Directors Michelle Edwards.
Reports:

Enrollment fluctuation reported
Student count on the 100th day of school and how the calculation works.
Charter board amendments: all changes approved.
501C3 submitted, approval currently pending.
Board vacancies discussed and applicants presented.
Visit from American Charter Development discussed.
Participation of ARCHES Academy to the Lost Dutchman Days weekend (February 28th- March 1st, 2020)
Marketing and promoting plans discussed for the upcoming school year.

New Business:

Olive Tree Preschool of Fine Arts proposed to partner with ARCHES Academy for the year 2020-2021. Nathan King motioned to approve the partnership, seconded by Lorna Hale, the decision carried out unanimously by the remaining board members.
Three applicants applied to fill the vacant positions as board members. Lorna Hale motioned to cast a vote to fill the vacancies at the March board meeting. Nathan King seconded the motion, carried unanimously by the rest of the board members.
Calendar for next year was discussed. Proposal was made to approve the calendar for next year at the next board meeting. Motion made by Jesi Droppo. Seconded by Lorna Hale. Vote was unanimous.
The next board meeting will be held on Wednesday, March 26th, 2020 at seven p.m.
Meeting Adjourned at 8:30 p.m.

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November 20th 2019 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on November 20, 2019

at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by

phone), Jason Mow, Lorna Hale, Kim Ordway, Quinn Thacker (by phone), and Nathan King

Visitors: Brandon Schaffer

Proceedings:

● Meeting called to order at 7:26 p.m. by president of ARCHES Academy Board

of Directors Michelle Edwards.

Reports:

Enrollment numbers are up!
We had 11 new enrollments in the last 2 weeks
Total 43 currently enrolled
Cashflow Analysis provided to the Board via email prior to the meeting.
This reflects the increase of enrollment trends
Reflects $60,000 stop gap loan due to no funding in November.Overpayment from prior months caused November payment to be $0.This loan will begin repayment next year over the course of 6 months at a 10% interest rate.
Reflects forecast for December and Prop 123 income
Our 3rd party SpEd provider did not provide a teacher, so we have found one that is willing to work part time hours as needed at a flat rate (minimum 10 hours per month) so that we are in compliance.
Veterans Day Lunch went well!
Eagle Projects
An Eagle Project was completed to clean up the back area of campus so the students now have an official area to do P.E.
Another Eagle Project is expected to collect playground and sports equipment.
Charter Amendments
The Governance and change of address pieces have been deemed administratively complete. We are waiting on the substantive review- we expect no issues.
501c3- this will be complete and submitted in the next few days.It is a top priority.
Tax Credits
Have not gotten any donations from parents. We expect this is likely because the demographic we are dealing with may not owe state taxes and/or may not have liquid funds during this time of year
Plans to advertise this more to increase awareness
This money will be used to pay for the Leader in Me expenses.
Lease Issues
Disagreements about expenses have come up with the landlord recently. These issues are being addressed and documented by Michelle Edwards.
Continued discussion about future action, if any.
Old Business:

Jessica Droppo moves to ratify the signing of the $60,000 stop gap loan.
There is still an open seat on the Board of Directors
New Business:

We are required to have a lottery policy in place to qualify for certain state funding.
Timeline for moving to a new location
Taft is going to want to see milestones, though we are not aware on specifics yet.
Discussed moving the dates for early enrollment and open enrollment to increase the likelihood that our numbers will increase for next year
Jason Mow moves to change the early enrollment to December from January, and the open enrollment to January from February.
Nathan King seconds the motion
Vote is unanimous in favor of the motion.
Next Regular Meeting will be held on January 15th, 2020 at 7:00 PM. This time may change as the date gets closer.

The meeting previously scheduled for December 18, 2019 has been cancelled due to scheduling conflicts.

Meeting adjourned at 8:27 p.m.

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October 23rd, 2019 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on October 23, 2019

at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by

phone), Jason Mow, Lorna Hale, Kim Ordway, and Nathan King.

Absent: Quinn Thacker

Visitors: Brandon Schaffer and Rebecca Witte

Proceedings:

● Meeting called to order at 7:41 p.m. by president of ARCHES Academy Board

of Directors Michelle Edwards.

Reports:

Playground- sand donated is being spread in playground area with the help of students and staff.
Budget / Cash Flow Analysis
Enrollment- Current enrollment numbers reviewed
5 new enrollments in the last 5 school days with no new dis-enrollments
Several new exposure events planned during the next 2 weeks
Initial Site Visit Results
Items being reviewed by The Arizona State Board for Charter Schools have been reviewed and ARCHES Academy is in compliance in regard to Open Meeting Laws, Fingerprint Cards, Staff Education, Enrollment Policies, Family Handbook
Charter Amendments
Needed information/documents have been received and can now be submitted
501c3
Accountant has not been in touch recently. Will be contacted again.
Tax Credits- Forms have been provided to families.
Carnival- The Fall Carnival is planned for Friday October 25th at 6:00 p.m. and donations are still being accepted.
Old Business:

Ratification of removal of Board Member
Motion to ratify the action to remove Jennifer Verdugo from the Board of Directors was made by Kim Ordway. Lorna Hale seconded the motion
The vote is unanimous in favor of the motion
Discussion of Board Member Opening
With the exit of Jennifer Verdugo, the board has an open seat.Brandon Schaeffer is interested in being considered, however, he is related to Kim Ordway.With the interest of transparency and due diligence in mind, the board would like to take time to post the opening to the community in hopes that additional candidates may come forward. An announcement will go out to advertise the opening.
Discussion of Title I Self-Assessment Process
Board members, parents, and other stakeholders are encouraged to participate in this.
New Business:

Next Regular Meeting will be held on November 13th, 2019

Meeting adjourned at 9:00 p.m.

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September 25th 2019 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on September

25th at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by

phone) Quinn Thacker, Jason Mow, Lorna Hale, Kim Ordway, and Nathan King.

Absent: Jennifer Verdugo.

Visitors: Brandon Schaffer and Lauren Wilson.

Proceedings:

● Meeting called to order at 7:37 p.m. by president of ARCHES Academy Board

of Directors Michelle Edwards.

Reports:

● ESS (Special Education Services) are being delivered to the students.

● Cash flow projection and employment analysis reviewed.

● Strategies to increase enrollment discussed including, marketing, road and

site signage.

● Arizona Tax Credit form created by Lorna Hale was reviewed by all board members. Revision suggestions were made and approved.

● The Arizona State Board for Charter schools conducted the initial site visit at

ARCHES Academy on September 11, the recommendations made by the

Charter board were discussed.

New Business:

● ARCHES Academy will adopt Robert’s Law of Order more formally moving

forward during each board meeting. Mrs. Edwards moved to reduce the

time board members discuss each issue to two turns to speak with a five

minute limit each and allowing the principal of ARCHES Academy a chance to

speak at the end of each discussion for up to five minutes. Lorna Hale seconded

the motion and there was a unanimous vote from all remaining board members.

● Board member’s job descriptions created and reviewed, Lorna Hale moved

for approval, seconded by Jason Mow, the vote carried unanimously among

the remaining board members.

● Quinn Thacker proposed to enforce a parental notification system to alert

parents of serious incidents within one hour of the incident, via all possible

ways of communications. The wording of the policy was discussed and changed until consensus was achieved. Quinn moved the new policy be adopted, Kim seconded the motion. The Motion was approved unanimously.

● Enrollment irregularities defined and discussed. Policy created and Lorna moved for the adoption of the new policy. Jason seconded the motion and it was adopted by unanimous vote.

● School visits and school tours discussed as related to the new policy.

● Financial oversight was discussed by all board members. Chair read

selections from current policies. Board decided that current policies were

sufficient.

● Board discussed that deadline was approaching for submission of Governing

Board changes to the Charter Board and that Jennifer Verdugo had not

complied with submission of documents. In an attempt to give another day

to submit, Board agreed to the following language for a motion to be

approved and ratified at next meeting should documents not be turned in on

time: WHEREAS Jennifer Verdugo has not provided needed documentation

to the ARCHES Academy Board of Directors in order to be approved as a

director by the Arizona State Board for Charter Schools, BE IT HEREBY

RESOLVED that Jennifer Verdugo is removed as a director from the ARCHES

Academy Board of Directors effective 9-25-19. Motion made by Michelle

Edwards, seconded by Nathan King, vote was unanimous.

● Meeting adjourned at 9:32 p.m.

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August 30th 2019 - Board of Directors Meeting

The August ARCHES Academy Board of Directors Meeting called to order at 7pm, Friday August 30th, 2019 by email.

Attendance: Michelle Edwards, Quinn Thacker, Nathan Hale, Lorna Hale, Jessica Droppo, Kim Ordway, Jason Mow, Jennifer Verdugo

Visitors: Jennifer Thompson, Lauran Wilson

Reports:

Enrollment – We are still at 42 enrolled students. There have been families showing interest that we are awaiting paperwork for.

Financials – We have received word that our scheduled payment from the state should arrive on schedule on Sept 3rd (due to the long weekend). We also have used the loan from Board Member Lorna to pay for the uniform shirts and they should be on the way soon.

Special Education Delivery – We are sending out releases to our families over the weekend for permission to have eLuma review their children’s IEPs, but we have run into a problem with setting up the space for delivery. The computer we intend to use for providing services is locked with a password that we need to get past. Discussion on this matter continued until Board members were able to provide the needed password.

Playground – All of the equipment has been removed from the playground but the effort to do so has left some unsafe conditions such as pipes grounded in concrete that were cut-off leaving sharp, protruding edges at the surface. We need to get access to a jackhammer or other such equipment to remove the remaining footings before using the space. We have had several quotes provided ranging from $1500 - $3000. We are hoping for someone to donate time and use of equipment to help with this.

New Business:

New Calendar – When uploading our calendar into the AzEds (the state system for tracking students and paying schools), it was discovered that our calendar was not in compliance with our 180 day requirement. We have made the following changes to bring it into compliance: 1) added a day off of school for Veteran’s Day (this is a state requirement), 2) removed a day off of school for President’s Day and Columbus Day, and 3) removed the first week of Spring Break (Spring Break will now be only one week).Motion to approve the new calendar was made by Lorna Hale, Second by Jennifer Verdugo. Votes in affirmative: Lorna Hale, Jennifer Verdugo, Nathan King, Quinn Thacker, Jason Mow, Kim Ordway, Jessica Droppo.

Back Office Services Provider – Over the last couple of months, it has become harder and harder to receive the help we need from our previously selected provider. This is when we have needed her most to get our systems set up and working properly. We have felt that she no longer has the time nor inclination to help us to the level we need and so have decided that we need to make a change and select a new provider. We have found one with a reputation for excellence and a record beyond any reproach that is willing to work with us with no pay up front and a graduated billing schedule once we get our financial feet under us again. Her Name is Becki Kreuger. Motion to enter into a contract with Becki Kreuger to provide consultation and back office services by Lorna Hale, Second by Jennifer Verdugo. Votes in the affirmative: Lorna Hale, Jennifer Verdugo, Nathan King, Quinn Thacker, Jason Mow, Kim Ordway, Jessica Droppo.

Board Officer Job Descriptions – It was requested by Board Member Quinn at the previous meeting that we review the Treasurers job description and ensure he has enough oversight capabilities to perform his duties effectively and independent of the Principal. A review of job descriptions should not be limited to only his position. Since we have never defined these roles specifically before, it prudent to address all officer positions and one for the members at large. After short discussion, Jennifer Verdugo moved that all Officers be given independent logins and unlimited access to all financial records. While requesting additional discussion on the matter, the motion was seconded by Kim Ordway. Discussion continued and Lorna Hale moved that the original motion be amended to include only Nathan King (treasurer) be granted logins and unlimited access. Discussion continued further until Lorna Hale moved that the matter be tabled until more discussion could take place in person so that questions could be answered more conveniently and discussion occur more rapidly. Nathan King seconded that motion. The Vote in favor of tabling the matter was as follows: Affirmative – Lorna Hale, Nathan King, Kim Ordway, Jason Mow, and Jessica Droppo; Against – Quinn Thacker. Motion passed by majority.

At this time, due to the late hour and long meeting, Lorna Hale moved to table all further business and adjourn the meeting. Jennifer Verdugo seconded the motion. Votes in the affirmative: Lorna Hale, Jason Mow, Kim Ordway, Nathan King, Jennifer Verdugo, Jessica Droppo. Quinn Tacker did not vote.

Meeting was adjourned at 5:15pm, Saturday, Aug 31st, 2019

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August 28th 2019 - Board of Directors Meeting

A special meeting of the Board of Directors of ARCHES Academy was held on August 28th at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo, Quinn Thacker, Jason Mow, Lorna Hale, Kim Ordway (by phone), Jennifer Verdugo and Nathan King.

Visitors:Kimberly Edwards,Rodney Edwards, Rebecca Witte, Ivan Adams, Jennifer Thompson and Lauren Wilson.

Proceedings:

Meeting called to order at 7:40 p.m. by president, and founder of ARCHES Academy Michelle Edwards. Quinn Thacker vice president of ARCHES Academy presided over the meeting.
Jennifer Verdugo board member and former employee of ARCHES Academy had raised some concerns about the school through an email that was sent to all board members on Monday, August 19th 2019. The purpose of the board meeting was to clarify and address the concerns Ms. Verdugo expressed in the email, and to determine if she should retain her place as a board member.
Jennifer Verdugo raised each concern individually and Michelle Edwards addressed each issue.
Jennifer Verdugo expressed the desire to retain her position as a board member.
Quinn Thacker moved to not to take a vote during the meeting but wait till the next meeting to vote in regards to Jennifer Verdugo’s place as a board member. Jason Mow seconded the motion.
Visitor and parent, Lauren Wilson was allowed ample time to ask questions to board members.
Visitor and parent Jennifer Thompson added a few remarks towards the end of the meeting.
Meeting adjourned at 11:33 p.m.

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July 29th 2019 - Board of Directors

A meeting of the Board of Directors of ARCHES Academy was held on July 29th at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by phone), Quinn Thacker (by phone), Jason Mow, Lorna Hale, Kim Ordway (by phone), Jennifer Verdugo, and Nathan King (by phone).

Meeting was called to order at 9:05am. Attendance was taken as indicated above.

New Business: Re-vote on 2020 Budget first approved and adopted on June 26th, 2019.

WHEREAS the Board of Directors has already approved and adopted the ARCHES Academy 2020 Budget on June 26th, 2019, and

WHEREAS the Arizona Department of Education requires the budget to be submitted in a particular format and on certain forms,

BE IT HEREBY RESOLVED that this version of the ARCHES Academy 2020 Budget with identical numbers as previously approved and adopted, but in a state approved format, be officially adopted per state requirement.

Motion to approve by Jason Mow. Second by Jesi Droppo. Vote was unanimous.

Next meeting to be held as previously decided.

Adjournment at 9:22am

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July 17th 2019 - Board of Directors Meeting

A meeting of the Board of Directors of ARCHES Academy was held on July 17th at 1150 W. Superstition Blvd. Apache Junction, Arizona.

The following board members were present: Michelle Edwards, Jessica Droppo (by phone), Quinn Thacker (by phone), Jason Mow, Lorna Hale, Kim Ordway, Jennifer Verdugo and Nathan King.

Visitors: Aileen Allen, and Rebecca Witte

Proceedings:

Meeting called to order at 7:38 p.m. by president, Michelle Edwards.
Current enrollment reviewed, board members discussed ways to increase enrollment.
Use and building repairs discussed for building D and E. Due to the time required to make the repairs, and expense involved with the two buildings, ARCHES Academy will use Building C for the school year 2019-2020.
Building lease options discussed after the first year of operation.
Official Business:

It was proposed by Michelle Edwards that ARCHES Academy applies for the AZCSP grant, and attend the training provided on August 7th, 2019. Jennifer Verdugo moved to approve the action, seconded by Kim Ordway, the vote carried unanimously among the rest of the board members.
School policies presented in the previous board meeting reviewed. Jason Mow moved to adopt the policies, seconded by Nathan King, followed by a unanimous vote from the remaining board members.
Next board meeting will be held on August 28th, 2019.
Meeting adjourned at 8:46 p.m.

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